Collection Development Policy

Collection development is a collaborative effort between faculty librarians and campus faculty, staff, and students to ensure that the educational and research needs of the university can be satisfied with the library resources.  This collaboration requires frequent communication between those developing the curriculum and the librarians charged with managing the library collections.


There are some general guidelines that have been developed over time, such as

  • Items required for current courses are given the highest priority and should be requested using the course reserve form -
  • Faculty request are given priority and purchased whenever possible
  • Student requests are likewise prioritized and purchased when they align with the purpose of the collection that they are recommended to join, i.e. popular or academic.
  • The Library does not purchase current textbooks for reserves or the general collection, although some textbooks may be purchased for the collection to provide alternative views or approaches to subjects taught.
  • New journal subscriptions need to be offset with cancellations of other journal subscriptions of lessor priority.  Journals are purchased in their electronic format whenever possible.
  • Books authored by faculty are acquired for both the general or electronic book collection and a second copy is acquired for University Archives and Special Collections. 
  • The library may choose to pay for access to some materials rather than acquire materials outright given the nature of the item, its expected use, and availability. 
  • Academic E-Books are generally purchased as a single user or using the new non-linear models. 
  • De-accession of existing materials – the library attempts to consult with faculty when possible regarding the removal of outdated or little used resources, but the ultimate decision regarding the removal of these materials remain within the library purview.
  • The general policy on gift materials is that the library accepts gifts of most materials types with the exception of journals and magazines and the library reserves the right to keep or dispose of these materials as they see fit. 
  • The library does not purchase multiple copies of monographs or academic works, but will often purchase multiple formats of items in the popular collections. 


These are general guidelines and librarians have broad discretion in meeting the collection needs of the faculty, staff, and students. 



UIS Brookens Library maintains its collections in accordance with the American Library Association (ALA) and other library standards. The Library’s collections must also meet criteria defined by the Higher Learning Commission of the North Central Association of College and Schools as well as numerous other accrediting agencies to which the University's degree granting programs are subject. It is essential that the Library’s collections are equal to the stringent evaluation requirements of the various accrediting bodies.

Brookens library subscribes to and complies with the American Library Association (ALA) Library Bill of Rights and its accompanying statements of interpretation, including: