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Display and Special Use Area Policy

Brookens Library allows use of its display case, lounges and other special use areas for University sponsored displays, events and activities as long as they do not disrupt the normal use of the Library. Special use areas include the MacDonald, Friedman, and Everson lounges. The display case is located on the Main level of the library. Brookens Library adheres to the University of Illinois at Springfield's Access and Equal Opportunity policy in making determinations concerning the use of display and special use areas. The following general guidelines apply:

  • Events or displays may be scheduled only by persons affiliated with the University of Illinois at Springfield.
  • Library functions and displays will take precedence and the library reserves the right to deny any activity or display deemed inappropriate.
  • Setting up and taking down any needed equipment or furniture is the responsibility of the person(s) using the area or display case.
  • In case of cancellation, the library should be notified as soon as possible.

Special Events:

  • All special events must be scheduled and approved through the Library Dean's office, phone number (217) 206-6597.
  • Acceptable events include poetry readings, chess tournaments, book signings, etc. Events including food need to be scheduled in the MacDonald Lounge.
  • It is recommended that groups request use at least one week in advance of the planned event.
  • All events must be held within the normal working hours of the Library.
  • Events should not last more than two hours and include no more than 30 participants except with prior approval from the Library Dean's office.
  • Fund raising activities will not be allowed unless sponsored by UIS.
  • Prior permission must be obtained from the Dean's office before rearranging furniture. Users will also be responsible for any damage or cleaning above normal wear and tear.

Displays:

  • Display requests are handled by the Publicity Committee, phone number ( 217) 206-6605.
  • A display request form needs to be filled out and submitted. A list of the contents of the display needs to be included with any request.
  • Displays should be educational in nature and have a visual impact.
  • Preference will be given to displays that integrate or highlight library resources.
  • Individuals or organizations will be allowed one request per school year (August - July).
  • Display requests should be received at least three months in advance but cannot be scheduled more than six months prior to the desired dates.
  • Displays will be scheduled for a two week period; if further time is wanted an extension may be requested dependent on the availability of the display case.

Any violation of the above guidelines may result in an organization losing use of the special area or display case.

Approved by Library Cabinet, 3 March 2004