Senior Library Specialist


Failure to list or accurately describe work experience or failure to submit college transcripts by deadline date may result in an applicant not being admitted to the exam.

Minimum Starting Salary: $16.84

This position may require pre-employment screening pursuant to the UIS Pre-Employment Policy.
UIS is an affirmative action/equal employment opportunity employer; persons with disabilities, women and minorities are encouraged to apply.


  1. Acquire and describe collections
    • Using accepted archival appraisal principles, identify collections possessing long-term administrative and research value; contact and meet with collections creators and/or donors to arrange the transfer of collections to the Archives; provide for secure storage and preservation of newly acquired collections.
    • Classify and describe archival and special collections materials in a variety of physical formats following local and national classification schemes and standards. Prepare finding aids to collections including inventories, scope and content notes, and indexes using databases, spreadsheets and Archon/ArchivesSpace collections management software.
    • Maintain archives' databases, spreadsheets, and collection management systems using software such as Microsoft Excel and Access, and Archon/ArchivesSpace.
    • Scan and digitize archival material according to best-practice standards using both flatbed and planetary scanners in accepted document formats such as .TIF, .JPG, PDF and audio formats including .MP3 and .WAV; create original cataloging and metadata for the digital material; recommend and facilitate improvements to existing tools and workflows; coordinate with the Library Cataloging Unit on special projects; supervise the process.
  2. Assist patrons in the use of Archives
    • Provide assistance in the use of Archives and Special Collections to UIS faculty, students and staff, researchers and members of the general public. Patron interactions may be in person, by telephone, mail, or email. Types of assistance include: the use of the UIS Archives' finding aids, web pages, and databases; determining holdings and locations of specific materials in the UIS Archives as well as in related libraries and agencies; and using reference sources (such as the library catalog, print sources, indexes, and web-based databases).
  3. Manage and maintain Digital Institutional Repository
    • Collaborate with UIS faculty and Brookens Library colleagues to manage the submissions process for digital copies of articles and other scholarly work to be added to the campus digital repository. Stay current on best practices for managing institutional repositories. Publicize the availability of the institutional repository.
  4. Records Management
    • Work in association with the University's Records and Information Management Systems office (RIMS) in identifying and managing University Records having archival value so as to ensure their continuing availability and to meet compliance requirements of State laws, the University's General Rules and related regulations.
  5. Supervision and management of staff
    • Supervise, direct, and train graduate assistants, student program assistants, and Illinois Regional Archives Depository interns.
  6. Other
    • Perform other duties related to the operation of UIS Archives/Special Collections as assigned.


Minimum Qualifications:


  1. High school graduation or equivalent
  2. Any combination totaling 4 years from the following categories:
    1. work experience in a library or equivalent setting performing duties comparable to those described in Level III of this series.
    2. college course work in any field as measured by the following conversion table or its proportional equivalent
      • 30 semester hours equals six months
      • 60 semester hours or an Associate's degree equals one year
      • 90 semester hours equals two years
      • 120 semester hours or a Bachelor's degree equals three years
      • A Master's or higher degree equals four years
        • (Note: Only a maximum of 4 years credit for college course work is available.)

Amounts of education or experience less than those listed above should be converted to decimal equivalents and added together when computing combinations of the different types of preparation.


  1. Knowledge, skills, and abilities required in the lower levels of this series
  2. Working knowledge of the principles, techniques, and practices of library science
  3. Skill in corresponding and communicating effectively with internal and external contacts
  4. Detailed knowledge of online databases
  5. Skill in making independent decisions
  6. Skill in interpreting policies, regulations, and standards while creating bibliographic or holdings records or making adaptations to existing records and citations
  7. Skill in creating, interpreting, adapting, or verifying complicated bibliographic or holdings records
  8. Skill in identifying sources and following-up on detailed user requests
  9. Knowledge of conservation theory, principles, practices, and techniques
  10. Knowledge of the physical and chemical composition of library materials, their structure and working properties, and their reaction over time to the stresses placed on them
  11. Skill in the use of equipment, tools, and supplies used in the conservation/restoration of library materials

Environmental Demands

  1. Ability to lift 20 pounds routinely and up to 50 pounds occasionally
  2. Ability to climb a ladder to retrieve records from high shelves
  3. Ability to stoop, bend, and reach
  4. Ability to work with materials that may have dusty or moldy smells
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