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Library Specialist

DEADLINE TO APPLY: August 28, 2014

Failure to list or accurately describe work experience or failure to submit college transcripts by deadline date may result in an applicant not being admitted to the exam.

Minimum Starting Salary: $14.65 per hour

This position may require pre-employment screening pursuant to the UIS Pre-Employment Policy.

UIS is an affirmative action/equal employment opportunity employer; persons with disabilities, women and minorities are encouraged to apply.

Duties: Work Schedule -- Part Time (53% FTE)

Under the direction of the Director of Library Technical Services and Information Systems, catalogs and classifies monographs, serials and electronic resources using local online cataloging interfaces.

  1. Cataloging

Catalogs and classifies monographs, serials and electronic resources by:

  1. conducting complex database searching of the local online catalog to locate bibliographic data available in OCLC for use in copy cataloging and indexing of all print, non-print, digital and electronic formats using various national standards (i.e.RDA & RDA Toolkit, Anglo-American Cataloging Rules, Dublin Core, Library of Congress Rule Interpretations, Library of Congress Subject Headings, OCLC Bibliographic Formats and Standards, etc.)
  2. updating records in the online catalog to maintain its currency and accuracy
  3. identifying and resolving processing problems and discrepancies in previously cataloged or indexed materials
  4. interpreting and assigning appropriate Machine Readable Cataloging (MARC) codes
  5. editing and deleting MARC Format for Holdings Data (MFHD) as necessary to reflect holdings, notes, appropriate electronic links and other information accurately and consistently in the online catalog, in accordance withUSMARC Format for Holdings Datastandards and in accordance with CARLI procedures
  6. processing multiple bibliographic records simultaneously (batch), using such tools as Pick Scan, Marc Edit, and Strawn utilities
  1. End Processing

Participates in the end processing of physical items by:

  1. verifying accuracy and preparing items for shelving as needed
  2. supervising the student worker(s) in label preparation and other end processing
  1. Bindery
  1. prepares materials to be sent to the bindery, inputting spine information into the binding system for shipment transmissions to bindery and supervising student worker(s) to verify accuracy of items returning from bindery
  1. Other Duties as Assigned


Minimum Qualifications:

  1. High school graduation or equivalent.
  2. Any combination totaling 2 years from the following categories:
  1. work experience in a library or equivalent setting performing duties comparable to those described in Level II of this series. For more information please view the following link:
  2. college course work in any field as measured by the following conversion table or its proportional equivalent:
    • 30 semester hours equals six months
    • 60 semester hours or an Associate's degree equals one year
    • 90 semester hours equals two years
    • Amounts of education or experience less than those listed above should be converted to decimal equivalents and added together when computing combinations of the different types of preparation.

Personal Attributes Needed to Undertake Job:

  1. Knowledge, skills and abilities required in the lower levels of this series. For more information please view the following link:
  2. Ability to correspond and communicate effectively with internal and external contacts.
  3. Skill in training and supervising the activities of other staff or student workers.
  4. Skill in exercising appropriate judgment in decision making.
  5. Demonstrated time management skills.
  6. Demonstrated organizational skills.
  7. Ability to make independent decisions in handling library technical functions.
  8. Ability to interpret policies, regulations and standards while making adaptations to existing bibliographic and holdings records, creating holdings and item records or adapting other citations.
  9. Ability to interpret, adapt or verify complicated bibliographic or holdings records or to create complicated holdings records.
  10. Working knowledge of online databases and library system technology.
  11. Ability to identify sources and follow-up on detailed user requests.
  12. Ability to work independently.
  13. Ability to work collaboratively.
  14. Ability to use productivity software.

Preferred Qualifications:

  1. Practical knowledge of theories and principles of Library Sciences.
  2. Detailed knowledge of computerized library system technology.
  3. The ability to interpret, adapt or verify complicated bibliographic, holding and item records.
  4. The ability to make independent decisions in handling library technical functions.
  5. The initiative and judgment to correctly utilize required principles and procedures.
  6. The ability to create statistical reports.
  7. Demonstrated time management, organizational and communications skills.
  8. The ability to work both collaboratively and independently.

Apply for this position here.

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